Bar Code and QR Code Configuration

SapphireIMS supports use of Bar code or QR codes for managing the assets physically. The code can be generated in a PDF document which can be printed on stickers. The stickers can be fixed to the asset. The asset can be then physically tracked using the bar code or QR code. SapphireIMS has a mobile application through which the sticker can be scanned and the asset can be verified. This is useful while conducting physical audits for financial reporting etc.

The following sections contain the details for configuring the Barcode or QR code.

Bar Code Configuration

Click on 'Assets' in the main 'Settings' screen. On the left hand menu click on 'Barcode/QR code Configuration'. The Bar code / QR code listing is displayed.

The list of currently configured Barcode and QR code is displayed. You can create a different type of Barcode or QR code for each asset type

To create a new Barcode click on 'ADD'. The configuration screen is displayed.

The fields for the bar code are described below.

Serial No	Field Name	Description
1	Template Name	Enter the 'Template Name' of the configuration.
2	Description	Enter a 'Description'.
3	Type	Select the 'Type' as 'Barcode'.
4	Barcode Width & Height	Enter the 'Width' and 'Height' of the generated bar code in inches.
5	Page Size Width & Height	Enter the 'Width' and 'Height' of the paper used in the barcode printer in inches.
6	SetX Position	Enter the start position of the bar code in the generated PDF document. The value is in pixels Note: The X position value has to be greater than or equal to 0.5 and less than or equal to 3
7	Asset Type	Select the 'Asset Type' from the list.
8	Asset Fields	Select the asset fields from the list for which bar code has to be generated. Click on 'Add' to add the field into the editor as a macro (enclosed in {}). When the barcode is being generated the macro is replaced with the actual value. Click on 'Add Field with Label' to add the field name as a label followed by a colon and then the macro for the field. The macros get added at the cursor location in the editor window. You can also type in any text to be printed on the barcode/QR code sticker and use the formatting menu to select fonts, colors, size etc. Typically barcode/QR code stickers may also contain the Company address, contact information etc. Note: You need to select and add 'Barcode/QR code' field which is the place holder for the barcode/QR code and without which the code will not be printed. There is a special macro for inserting the logo of your organization. Select 'Customer Logo'. When you click on 'Add' it displays the following screen to upload the image of the logo. Select the image file for the logo and click on 'Upload'.
9	Template	This is a text editor which can be used to enter the text which should appear on the Barcode/QR code stickers and also to place the macros where needed. The text editor has controls to change the fonts, sizes, colors, alignment, add formatting to the text, add images etc.

Once the fields are entered, you can click on 'Preview' to view the format. Note that in the preview the macros appear as they are.
Click on 'Save'.
A sample Barcode generated is shown below.

QR Code Configuration

SapphireIMS allows you to configure the QR code for assets.

To create a new QR Code click on 'ADD' in the listing screen. The configuration screen is displayed.

The fields for the QR code creation are described below.

Serial No	Field Name	Description
1	Template Name	Enter the 'Template Name' of the configuration.
2	Description	Enter a 'Description'.
3	Type	Select the 'Type' as 'QR Code'.
4	QR Code Width & Height	Enter the 'Width' and 'Height' of the generated QR code in inches.
5	Page Size Width & Height	Enter the 'Width' and 'Height' of the paper used in the QR code printer in inches.
7	Asset Type	Select the 'Asset Type' from the list.
8	Asset Fields	Select the asset fields from the list for which bar code has to be generated. Click on 'Add' to add the field into the editor as a macro (enclosed in {}). When the barcode is being generated the macro is replaced with the actual value. Click on 'Add Field with Label' to add the field name as a label followed by a colon and then the macro for the field. The macros get added at the cursor location in the editor window. You can also type in any text to be printed on the barcode/QR code sticker and use the formatting menu to select fonts, colors, size etc. Typically barcode/QR code stickers may also contain the Company address, contact information etc. Note: You need to select and add 'Barcode/QR code' field which is the place holder for the barcode/QR code and without which the code will not be printed. There is a special macro for inserting the logo of your organization. Select 'Customer Logo'. When you click on 'Add' it displays the following screen to upload the image of the logo. Select the image file for the logo and click on 'Upload'.
9	Template	This is a text editor which can be used to enter the text which should appear on the Barcode/QR code stickers and also to place the macros where needed. The text editor has controls to change the fonts, sizes, colors, alignment, add formatting to the text, add images etc.

Once the fields are entered, you can click on 'Preview' to view the format. Note that in the preview the macros appear as they are.
Click on 'Save'.
A sample QR Code generated is shown below.