Asset numbers can be generated using a variety of ways. They can be manually entered, generated as a auto increment starting from a base number, auto generated using fixed descriptors which are used a prefixed or generated using custom descriptors.
In this topic, the steps for configuring the automatic generation of the asset number using the 'Format' field defined in the CI Type is described.
Note: To generate asset numbers,
in the Global Settings set 'Option for generating Asset Number' as '1'
for auto increment from a base number and '2' for generation using fixed
descriptors. Refer Settings->Advanced
System Settings->Global Settings for details.
You can configure the number generation format for Option 1 and 2 in the Asset Number Format screen.
Under 'Settings', click on 'Assets'. Select 'Asset Number Format'. The Asset Number Format screen is displayed.
Select the 'Asset Type'. You can define different formats for each asset type.
Select the Macro as 'AssetType' which will prefix the number with the Asset Type. You can choose multiple macros which will get appended separated by a '/' and then suffixed with the sequence number.
Enter the 'Number Of Digits'. The minimum value supported is 5 to accommodate large number of assets and default value being 5.
Enter the 'Starts From' which is the number to start the increment.
Enter the 'Auto Increment Start From' which is the increment step.
Check 'Consider Prefix for Increment' if the auto increment of numbers should be based on prefix or should be excluded in the number format for auto increment. If it is checked, then there is a new sequence of numbers for each prefix. For example, assume the 'Format' field (present in CI Types and Attributes) is defined as 'Desktop' and the locations are 'Bangalore' and 'Mumbai'. Assume the Prefix is set as a combination of Asset type and Location ({Asset Type}/{Location}) and the 'Consider Prefix for Increment' is unchecked. Then when the asset number is auto-generated, the numbers would auto-increment irrespective of the Location. So the numbers would appear as DESKTOP/BANGALORE/00001, DESKTOP/MUMBAI/00002, DESKTOP/MUMBAI/00003 etc. If the 'Consider Prefix for Increment' box is checked, then each prefix uses a different sequence and the numbers would appear as DESKTOP/BANGALORE/00001, DESKTOP/MUMBAI/00001, DESKTOP/MUMBAI/00002
Click 'Save'.
If the Option 1 is selected in the Global Settings, then you can enter the base number and the increment. Other fields are disabled.